Five Finger Facilitation

Here's one of my favorite facilitation strategies.

It's called "Five Finger Facilitation".

Trying to reach consensus with a team?

I hang this image on a poster or draw it on a white board.

And ask everyone to raise their hand and show their feelings.

Sometimes, folks are arguing, when they are all above a 3!

So, rather than trying to get everyone to say yes, I just want to get everyone above a 3 (assuming of course, that at least a few are at 4 or 5 - if not, discuss further).

Anyone below a 2 is now approached this this question - "What would it take to get you to live with it?"

That's a lot different question that "Why don't you like it?", or "What would make you change your mind?".

You can continue to float proposals and keep asking for a 'finger check', until you get everyone to three.

Try it!

The Facilitation Diamond

If you're at all interested in teamwork, thinking, creativity, decision-making, or facilitation - you should read "Facilitator's Guide to Participatory Decision-Making" and keep it on your shelf for reference.

The book is full of good stuff, but my favorite tool in the book is the Facilitation Diamond.

Everytime I schedule a group facilitation, I have a pre-meeting with the session sponsor.

In the pre-meeting, I draw the Facilitation Diamond on the white board to show how the session will progress.

At this point, I open my toolbox and we decide which tools will work best.

I use seven (or so) sections to the session:

1. Opening: Go over the agenda. Share the diamond flow. Perhaps a quick exercise.
2. Diverging Activity 1: Present traditional or evolutionary ideas.
3. Diverging Activity 2: Stimulate non-tradition, revolutionary ideas.
4. Transition: A break or a brain-cleansing exercise.
5. Converging Activity 1: To narrow the multitude of ideas to some actionable ones.
6. Converging Activity 2: To chose the best one (or 3 - 5 ideas).
7. Closing: Decide on next actions

I have large posters of the image above that I label with the tools that we'll be using. I hang these as the session agenda. 

It allows everyone to see a map of the energy flow for the day.

Here's a pdf that outlines the method in more detail.

Let's Stop Meeting Like This - Information vs. Action

I've been keeping a list of activities that strengthen me and activities that weaken me. At the top of the list of things that weaken me is the word "meetings".

I did a quick thesaurus check for 'meeting' and found:

conference, assembly, summit, seminar, consultation, get-together, gathering, convention, and board (bored) meeting

Damn... none of those sound very sexy, do they?

Here's a little 'rule of thumb' I invented for testing meeting agendas. 

Ask how many of the items on the meeting agenda are actionable, and how many are informational.

In order to keep me engaged in a meeting, the ratio should be 80% actionable and 20% informational. Otherwise, just send me an email with the information... okay?

Of course, that's not the case. I've audited a fair number of meetings, and the informational items always (yes, always) make up more than 60%. 

Sorry, but that's some sleep inducing shit...

So, here are two suggestions:

1. Go for the 80/20 mix. 80% of the items on your agenda must be actionable.
2. Don't use the word 'meeting'. Personally, I'm starting to use the phrase 'jam session'.
   Other ideas are 'festival', 'carnival', or 'workout'. If you're in a more adventurous culture than mine you might try 'orgy'. Yeah, I'd attend an 'idea orgy'...

'yawn' image by Jean-Pierre Knapen